Social Committee Updates

Hey Social! Post updates here when you have them!

No actual updates yet. We're going to start brainstorming/contacting venues for after party soon!

No updates. Making list of venues now.

Hi guys,

1.) Can you guys tell us about the companies you guys have contacted? Also, if who you are waiting to hear back from them?

2.) Also, could you guys update us on the social events you guys have planned for the fall semester? Make sure you work with fundraising on organizing them so we don't have any overlap or too many Dhriana events too close to each other.

Thanks,

~Rushi

Hey,

we've made a list of possible venues that we are looking into. We're having trouble because we don't know if you want people outside of dhirana to be invited to this or if you want to keep it small with the teams and dhirana members? We could go either way with venues depending on number of people. Let us know about how many people to expect and how intimate you want this to be?

-Puja and Shruti

So we are fairly flexible. We feel like we want to invite people from outside. That is a yes. But it should still be exclusive to Dhirana meaning that the people at the venue should all be people that came to the show, danced, volunteered, etc. We don't want the party to have random people from the street there. The primary objective is to ensure that the dancers have a fun time. If you want a rough number. I would say minimum of 300ish to maximum of 500. Those aren't absolute numbers. We are pretty flexible with it.

Thinking about options in Oakland to cut down cost of transportation. If bigger group then we will have options for outside of Oakland too.
In process of getting quotes on prices.

Sounds good! Can you guys make a spreadsheet on google drive and share it with us? So we know the list of places you are contacting and the status/price to help us compare.

Also, can you guys start working with fundraising to start coming up with events that you guys want to coordinate together?

Oh and sorry one more thing, when asking around for prices for venues, don't talk to Wyndham just yet. Since we are already talking to them about potentially being our competition hotel, we don't want them to get confused with too many Dhirana related people calling them. So we will get the quote for an after party venue at the Wyndham but feel free to talk to anyone else and let us know!

Thanks!

Hey,

So we contacted The Porch and for about 200 to 300 people with the bar and food it would be around $3500-$4000. This is only a rough estimate, we told him we would get back to him on the full details about exactly what we would want in terms of the kinds of food and stuff.

We tried Wingharts in oakland (the bar) they also let people rent out for events. No one answered so we will try them again later. We were thinking if we could rent out a floor (They have multiple floors), they also provide food and have their own DJ. Im not sure how likely this would be though because they would probably lose money if they gave it to us since it would be on a saturday night when they are the busiest. Not sure what their policy is on under-agers and I think they let the general public in after a certain time. Regardless, we will call and find out more.

The University Club only has a room with a dance floor that will accommodate 220 people max. if we want food its $3500 minimum in house catering. Using just the room without food or drinks is $7500.

We are trying to look into places around oakland to cut transportation costs. We have a list of places we want to investigate but the notebook is at our apt. We will keep researching places in the meantime and contact the rest of the venues when we get back to Pittsburgh. Also, did you guys mention something about social having their own email address to contact people? We tried looking for an email that had the information but couldn't find it. Have a relaxing rest of summer!

-Puja and Shruti

Hey guys

Thanks for looking into places and laying down some of the prices for us. Do you mind putting everything you researched into an excel spreadsheet that way it would be easier for us to look at all the numbers together?

Have you looked into different DJs yet?

Also have you and fundraising thought of what you might want to do for your shared events? We heard that fundraising contacted you but we haven't heard about anything after that from either committee. Please let us know what ideas you guys are throwing around.

Thanks!!!

~Kamalini

Hey guys so the eboard was talking and we decided to make it easier on you guys by splitting up what months go to social and what months go to fundraiser.

Fundraising gets october, december, and january.

Social gets september and november.

So let us know what events you want to do for those months.

Thanks! Let us know if you have any questions.

~Kamalini

Hey Kamalini,

Does this mean we are no longer going to do shared events with Fundraising anymore?

Thanks

Hey!

So for every event you and fundraising will be working together but the months listed above just show which committee will be leading which event. So you guys will be creating and leading the events that occur in september and november, and fundraising will be there to help you out and get people to come and so forth. I found that last year it was better to have every event be a social/fundraising event because then we could get more people to come and raise money at the same time.

Sorry for the confusion guys! Let me know if you need help with anything.

~Kamalini

hey guyssss,

for the after party we are pretty set on keeping it within oakland to avoid transportation costs. right now our top 2 choices are the porch and the university club. we've spoken with both in detail and this is the info we got.

Univ club: max 200 people, $750 for room, police required ($360), food at additional cost.
Porch: max 250 people, $2000 includes venue and food. police required. $5 drink specials offered for us

no updates this week. we will continue to keep our eyes open for new possible venues.

looking through packet about Wyndham venue & comparing to other options

We are comparing prices with Wyndham and the Porch and the pros and cons of each this week. That is all! Since you guys are leaning towards not wanting to have the after party at the same venue as the hotel, we will look into locations other than the Porch but we still want to keep it within the area to avoid transportation costs. We will start looking outside of oakland if transportation is not going to be an issue. We can contact the Blue Line Grille. I've been there before and they have a nice upper floor that would be perfect for dancing and drinks!

HI!

Continuing to grow the excel spreadsheet with venues and prices.
People are slow about getting back to us
Shared the googledoc with the Dhirana email.

S & P

This week we made a spreadsheet with possible venues on it and assigned ambassadors/assistant chairs venues to contact. We are working on making a template that they can use when they email or call places to get necessary information.

asst. chairs and amb. are contacting the venues we assigned. we are growing our list of places for them/us to contact. hopefully getting some quotes and visiting places soon

also we have some ideas for the Nov social event.

Good Morning,

We figured out the details of the November social event. Made a google doc with the items people need to bring and we can share that with everyone so they can sign up for stuff. Some of the special items have a link underneath where they can find the recipe. We are going for a fall/thanksgiving theme event with movie and food stations consisting of snacks/baked goods and a candy bar. We are also looking into making a special drink along with water and soft drinks. These items will be priced so we can make some profit.

Looking into Anand's CMU friend DJ, we still need to contact Steve about paying for a track and using that instead of flying him here.

Assistant chairs are still hearing back from venues and we are talking to them as they respond.

S&P

Sent the doodle to eboard to send to everyone.

still waiting to hear from venues with prices

Still hearing back from venues, did the social event on Friday. Talked to steve and he said we would have to pay for his flight and DJ equipment. He is also friends with the BIB DJ and they would be interested in collaborating. He also said if we collab with CMU it would save a lot of money. Apparently CMU pays for their club parties?
-S&P